What is a "qualifying event" or "status change"?
A qualifying event or status change is a change in an employee’s personal or professional life that may affect their eligibility for benefits. Employees have 60 days from the date of the event to submit a change form to the HCPS Benefits Office. If more than 60 days have passed, employees must wait until the next Open Enrollment period or when they experience another qualifying event to make a change. Any changes made must be consistent with the qualifying event experienced.

See the chart below for some of the most common qualifying events or status changes and the types of changes that are permitted:

Qualifying Events and Status Changes Chart

While this chart lists the most common life events, there are many others that may allow you to make a benefits change.  For more information on these and other qualifying events and status changes, see the Status Change Form. Please call the HCPS Benefits Office at 804-652-3624 or email HCPS Benefits if you have questions.

How to make a benefit change

Complete the Status Change Form and a new enrollment form for each benefit you wish to change (e.g., health, dental and FSA). Send these original forms, along with a copy of the supporting documentation to the HCPS Benefits Office within 60 days after the event. Please consider how the time you submit your paperwork will affect the date your change becomes effective, as stated on the Status Change Form. Call the HCPS Benefits Office at 804-652-3624 with questions. 

See the enrollment/change forms

Update your information: With many qualifying events, you may want to change your personal information, which can be updated through Employee Direct Access at employees.henrico. You might also wish to update your Virginia Retirement System beneficiary information by completing a new VRS-2 form.