Required Notifications

The following list provides a very brief description of notifications required by state and/or federal law or regulation. It is not designed to provide a comprehensive description of the various requirements or notifications.

Availability of School Division Policies and Regulations

Henrico Schools Policies & Regulations

Each division must make an annual announcement at the beginning of the school year advising the public that current copies of all division policies and regulations are available on the division’s website. The announcement should also state that printed copies of school division policies and regulations are available to citizens who do not have online access. VSBA Policy BF Board Policy Manual; Va. Code § 22.1-253.13:7.E.

Henrico Schools Child Nutrition Programs

Each division which participates in the Free and Reduced Price Meals and Free Milk in Schools programs must notify parents and the public about the programs. VSBA Policy EFB Food Services; 42 U.S.C. § 1758; 7 C.F.R. 245.2, 7 C.F.R. 245.5. Divisions must also provide notice that they do not discriminate on the basis of handicap. 7 C.F.R. 15b.7.

Parents of all children in attendance at school must receive a notice containing an application form and the following information:

Code of Student Conduct, Compulsory Attendance Law, Parental Responsibility and Involvement

Henrico Schools Code of Student Conduct

Within one calendar month of the opening of school, each division must, simultaneously with any other materials customarily distributed at that time, send to the parents of each enrolled student:

• A notice of the requirements of Va. Code § 22.1-279.3 regarding parental responsibility and involvement (Va. Code § 22.1-279.3.C(i));

• A copy of the school division’s standards of student conduct VSBA Policy JFC-R Standards of Student Conduct) JFC Student Conduct; Va. Code § 22.1-279.3.C(ii)); and

• A copy of the compulsory school attendance law and the enforcement procedures and policies adopted by the school board (Va. Code § 22.1-279.3.C(iii)).

Child Find Notice
Annually Henrico County Public Schools must take steps to locate and identify qualified students with disabilities and to advise the public of the school division’s responsibilities under Section 504 and the Individuals with Disabilities Education Act (IDEA).

Henrico Schools Crisis Preparedness

Each school’s written procedures to follow in emergencies such as fire, injury, illness and violent or threatening behavior must be outlined in the student handbook and discussed with staff and students in the first week of each school year. VSBA Policy EB School Crisis, Emergency Management and Medical Emergency Response Plan. 8 VAC 20-131-260.D.

Henrico Schools Gifted Education Plan

Each division is required to make its comprehensive plan for the education of gifted students accessible through the division’s website. The division must also ensure printed copies are available to citizens who do not have online access. 8 VAC 20-40-60.

Henrico Schools Children and Youth Experiencing Homelessness

Each division must provide public notice of the educational rights of students experiencing housing insecurity enrolled in the division. 42 U.S.C. § 11432(e)(3)(C)(i). The notice is to be disseminated in places where students experiencing homelessness receive services, including schools, family shelters, and soup kitchens. 42 U.S.C. § 11432 (g)(6)(A)(vi). The notice must be in a “manner and form” understandable to homeless students and their parents/guardians, “including, if necessary and to the extent feasible,” in their native language. VSBA Policy JECA Admission of Homeless Students; 42 U.S.C. § 11432(e)(3)(C)(iii).

The National Center for Homeless Students (funded by the U.S. Department of Education) has created posters that can be downloaded or ordered here.

Henrico Schools Local Law Enforcement Memorandum of Understanding

Each such school board and local law-enforcement agency shall review and amend or affirm such memorandum at least once every two years or at any time upon the request of either party. Each school board shall ensure the current division memorandum of understanding is conspicuously published on the division website and provide notice and opportunity for public input during each memorandum of understanding review period. Virginia Code § 22.1-280.2:3